Vendor Selection Guide
How to choose the right vendors for your wedding in Singapore and questions to ask before booking.
Introduction
Selecting the right vendors is one of the most important aspects of wedding planning. Your vendors will bring your vision to life and ensure your day runs smoothly. This guide will help you navigate the process of finding, vetting, and booking the best vendors for your Singapore wedding.
Types of Wedding Vendors
Photographer & Videographer
They capture the memories of your special day that you'll cherish for a lifetime.
What to look for:
- Portfolio that matches your preferred style
- Experience with your venue type
- Clear packages and deliverables
- Backup equipment and contingency plans
Music & Entertainment
They set the mood and keep your guests entertained throughout the celebration.
What to look for:
- Repertoire that suits your taste
- Ability to read the crowd
- Professional equipment and setup
- Flexibility with song requests
Caterer & Cake Designer
They provide the culinary experience that your guests will remember.
What to look for:
- Food quality and presentation
- Ability to accommodate dietary restrictions
- Proper licensing and food safety
- Tasting sessions before booking
Florist & Decorator
They transform your venue into a beautiful setting that reflects your style.
What to look for:
- Portfolio of previous work
- Knowledge of seasonal flowers
- Creative solutions within your budget
- Setup and teardown services
Hair & Makeup Artist
They ensure you and your wedding party look your best on the big day.
What to look for:
- Trial session before the wedding
- Experience with your skin tone and hair type
- Quality products that last all day
- Ability to work with multiple people on schedule
Wedding Planner
They coordinate all aspects of your wedding to ensure everything runs smoothly.
What to look for:
- Experience with similar weddings
- Strong vendor relationships
- Clear communication style
- Detailed contract with services outlined
Vendor Selection Process
Step 1: Research
Start by researching vendors in your area. Look at reviews, social media, and wedding directories. Ask friends and family for recommendations.
Step 2: Contact & Interview
Reach out to vendors who match your style and budget. Prepare questions about their services, availability, and experience.
Step 3: Review Proposals
Compare quotes, packages, and what's included. Look beyond the price to consider value and quality.
Step 4: Check References
Ask for references from past clients and follow up with them. This gives you insight into the vendor's reliability and quality.
Step 5: Sign Contracts
Once you've made your decision, review contracts carefully before signing. Ensure all details are clearly outlined.
Questions to Ask Vendors
General Questions
- Are you available on my wedding date?
- How many weddings have you done similar to mine?
- What packages do you offer and what's included?
- What is your payment schedule and cancellation policy?
- Do you have insurance?
- Will you be the one providing services on my wedding day or will it be someone else?
- What happens if you're sick or unable to make it?
- Can I see a copy of your contract?
Vendor-Specific Questions
For Photographers:
- Can I see a full wedding gallery, not just highlights?
- How many hours of coverage do you provide?
- When will I receive my photos?
- Do you have backup equipment?
For Caterers:
- Can we schedule a tasting?
- How do you handle dietary restrictions?
- What is your service style (buffet, plated, family-style)?
- Do you provide staff, tables, chairs, linens, etc.?
For Venues:
- What is the maximum capacity?
- What is included in the rental fee?
- Are there noise restrictions or curfews?
- Do you have preferred vendors we must use?
Singapore-Specific Considerations
Cultural Expertise
Singapore is a multicultural society with Chinese, Malay, Indian, and Western wedding traditions. Ensure your vendors have experience with your specific cultural requirements.
Weather Considerations
Singapore's tropical climate means rain and heat are factors. Ask outdoor vendors about their wet weather plans and how they manage in high humidity.
HDB Void Deck Weddings
If you're planning a void deck wedding, ensure your vendors have experience with these spaces and understand the restrictions.
Pricing in Singapore
Wedding services in Singapore can be expensive. Here's a general price range for common vendors:
- Photographer: $1,500 - $5,000+
- Videographer: $1,800 - $4,500+
- Makeup Artist: $300 - $1,000+
- Wedding Cake: $300 - $1,200+
- Florist (Bridal Bouquet): $150 - $350+
- Florist (Venue Decoration): $800 - $5,000+
- Live Band/DJ: $800 - $3,000+
Red Flags to Watch For
Poor Communication
If a vendor takes days to respond to emails or calls, this could indicate how they'll handle your wedding planning process.
No Contract
Always get everything in writing. A vendor who doesn't provide a detailed contract may not be professional.
Unclear Pricing
Watch out for hidden fees or vague pricing structures. All costs should be transparent and explained upfront.
No Backup Plan
Professional vendors should have contingency plans for emergencies, equipment failures, or illness.